Toggle Menu
Sign In

ClubLink Weddings Photo Contest

ClubLink Weddings 25th Anniversary Contest Rules & Regulations

THE ClubLink Weddings 25th Anniversary CONTEST (THE “CONTEST”) IS INTENDED TO BE CONDUCTED IN ONTARIO ONLY AND SHALL BE CONSTRUED AND EVALUATED ACCORDING TO APPLICABLE CANADIAN LAW. NO PURCHASE IS NECESSARY. PARTICIPANTS MUST BE OF THE AGE OF MAJORITY IN THEIR PROVINCE OR TERRITORY OF RESIDENCE OR OLDER AT THE TIME OF ENTRY. VOID IN WHOLE OR PART WHERE PROHIBITED BY LAW. ENTRY IN THIS CONTEST CONSTITUTES ACCEPTANCE OF THESE CONTEST RULES (THE “CONTEST RULES”).

  1. ELIGIBILITY

To be eligible for this Contest, an individual must:

(a) be a legal resident of Canada;

(b) be of the age of majority in his/her province or territory of residence or older at the time of entry;

(c) be the sole owner of all right, title and interest (including copyright) in and to the photo (as defined below) submitted in connection with the Contest; and

(d) if selected as a Winner (as defined below), be able to travel to Sherwood Inn. 

Employees of ClubLink (the “Sponsor”) and its parent, affiliates, subsidiaries, related companies (collectively “ClubLink”) are not eligible to enter. The Sponsors shall have the right at any time to require proof of identity and/or eligibility to participate in the Contest. Failure to provide such proof may result in disqualification. All personal and other information requested by and supplied to the Sponsors for the purpose of the Contest must be truthful, complete, accurate and in no way misleading. The Sponsors reserve the right, in their sole discretion, to disqualify any entrant should such an entrant at any stage supply untruthful, incomplete, inaccurate or misleading personal details and/or information.

  1. CONTEST PERIOD

The Contest begins at 12:00 a.m. Eastern Time (“ET”) on Sept. 20, 2018 and ends at 12 a.m. ET on Nov. 5, 2018 (the "Contest Period") after which time the Contest will be closed and no further entries shall be accepted.

  1. HOW TO ENTER

(a) There is no purchase necessary to enter the Contest. Enter using the method of entry outlined below. No entries will be accepted by any other means.

  • Share a photo on Instagram or facebook of your ClubLink wedding or event
  • Include the ClubLink venue and date that your event took place
  • Tag @clublinkweddings in the photo
  • Instagram and Facebook account must be set to public

 (b) By participating in this Contest, each entrant represents and warrants that the photo:

(i) does not contain any material, language or gestures that are libelous, defamatory, indecent, profane, obscene or violent and does not violate any laws relating to hate speech or otherwise;

(ii) is original, solely created by the entrant and that no third party participated as an author, co-author or otherwise in the creation of the photo or any part thereof;

(iii) all right, title and interest (including copyright) therein is owned and/or controlled by the entrant to the full extent necessary to enable the Sponsors to use the photo as contemplated by these Contest Rules; and

(iv) the photo does not infringe upon the intellectual property right, proprietary interest or other statutory or common law rights of any third party;

(v) does not contain any recognizable logos or any other copyrighted material;

(c) Limit of one (1) entry per person during the Contest Period. In the case of multiple entries, only the first eligible entry will be considered.

  1. PRIZE

(a) Grand Prize. There is one (1) grand prize (the “Grand Prize”) available to be won by the Grand Prize winner (“Grand Prize Winner”)

  • 1-night accommodations at Sherwood Inn with dinner for two

(b) The Grand Prize has an approximate value of CDN $400

(c) Grand Prize is hereafter collectively referred to as “Prize” or “Prizes”. Grand Prize Winner is hereafter collectively referred to as a “Winner” or “Winners”.

(d) Winners are not entitled to monetary difference between actual Prize value and stated approximate Prize value, if any.

(e) The Sponsors and/or the Sponsors’ representatives will contact the Winners to coordinate the provision of the Prizes within fifteen (15) days from the date such Winners have been successfully contacted and notified of his/her Prize and fulfilled the requirements set out herein.

  1. PRIZE CONDITIONS

(a) Grand Prize Winner will be responsible for transportation to and from their point of origin specified by the Sponsors, taxes, gratuities, telephone calls, in-room charges and any other expense not explicitly included in the Prize or stated in these Contest Rules. Winner may be required to present a valid major credit card upon check-in at the hotel to cover any expenses over and above the standard room charge.

(b) Prizes must be accepted as awarded and cannot be transferred, assigned, substituted or redeemed for cash, except at the sole discretion of the Sponsors. Any unused, unclaimed or declined portion of a Prize will be forfeited, have no cash value and the Sponsors shall have no obligation to provide either an alternative or value-in-kind. The Sponsors reserve the right, in their sole discretion, to substitute a prize of equal or greater value if a Prize (or any portion thereof) cannot be awarded for any reason.

  1. WINNER SELECTION

One (1) Winner shall be selected as follows:

(a) On or about Nov. 6, 2018, one (1) entrant will be selected by the Sponsors and/or the Sponsors’ representatives (the “Judges”) based on the following equally weighted criteria:

  • the creativity of the entry;
  • the Entrant’s skill in presenting their story; and
  • the compelling nature of the story (collectively, the “Criteria”). Each entrant shall be eligible to win only one (1) Prize.

The odds of being selected as a potential winner are dependent upon the number of eligible entries received by the Sponsors. Before being declared a Winner, the selected entrant shall be required to comply with the Contest Rules and sign and return the Release (described below).

(b) The Judges, in their absolute discretion, shall select the Winners based upon the above Criteria. The decisions of the Judges shall be final and binding and may not be challenged in any way.

(c) THE SELECTED ENTRANT WILL BE NOTIFIED NO LATER THAN Nov 10, 2018 AT 5:00 P.M. AND MUST RESPOND WITHIN THREE (3) BUSINESS DAYS OF NOTIFICATION. Upon notification, the selected entrant must respond by telephone or e-mail (as specified in the notification) to the contact number or e-mail address provided no later than the indicated deadline set out in the Contest Rules and/or the notification. If the selected entrant does not respond accordingly, he/she will be disqualified and will not receive a Prize and another entrant may be selected in the Sponsors’ sole discretion until such time as an entrant satisfies the terms set out herein. The Sponsors are not responsible for the failure for any reason whatsoever of a selected entrant to receive notification or for the Sponsors to receive a selected entrant’s response.

(d) If, as a result of an error relating to the entry process, drawing or any other aspect of the Contest, there are more selected entrants than contemplated in these Contest Rules, there will be a random draw amongst all eligible Prize claimants after the Contest’s closing date to award the correct number of Prizes.

  1. RELEASE.

Winner will be required to execute a legal agreement and release (“Release”) that confirms:

  • eligibility for the Contest and compliance with these Contest Rules;
  • acceptance of the Prize as offered;
  • release of each of the Sponsors and their respective parent companies, subsidiaries, affiliates and/or related companies and each of their employees, directors, officers, suppliers, agents, sponsors, administrators, licensees, representatives (collectively, the “Releasees”) from any and all liability for any loss, harm, damages, cost or expense arising out of participation in the Contest, participation in any Contest-related activity or the acceptance, use, or misuse of any Prize, including but not limited to costs, injuries, losses related to personal injuries, death, damage to, loss or destruction of property, rights of publicity or privacy, defamation, or portrayal in a false light, or from any and all claims of third parties arising therefrom; and
  • grant to the Sponsors of the unrestricted right, in the Sponsors’ collective or individual discretion, to produce, reproduce, display, publish, convert, post, serve, broadcast, communicate by telecommunication, exhibit, distribute, adapt and otherwise use or re-use the Winners’ name, statements, image, likeness, voice and biography and the Work, in any and all media now known or hereafter devised, in connection with the Contest and the promotion and exploitation thereof. The executed Release must be returned within two (2) business days of the date indicated on the accompanying letter of notification or the verification as a Winner or the selected entrant will be disqualified and the Prize forfeited.
  1. INDEMNIFICATION BY ENTRANT

By entering the Contest, each entrant releases and holds Releasees harmless from any and all liability for any injuries, loss or damage of any kind to the entrant or any other person, including personal injury, death, or property damage, resulting in whole or in part, directly or indirectly, from (a) their participation in the Contest or any Contestrelated activity; (b) the acceptance, use, or misuse of any Prize; or (c) any breach of the Contest Rules. Each entrant agrees to fully indemnify Releasees from any and all claims by third parties relating to the entrant’s participation in the Contest, without limitation.

  1. RIGHTS CLEARANCE

By providing the photo to the Sponsors in connection with the Contest, each entrant shall retain all right, title and interest (including copyright) in and to the Work and shall grant to the Sponsors a worldwide, gratuitous, irrevocable, and exclusive licence to copy, modify, produce, reproduce, display, publish, exhibit, distribute, convert, adapt, post, serve, broadcast, communicate by telecommunication, transmit and otherwise use or reuse the photo for use in all media now known or hereafter devised in perpetuity beginning on the date of entry, including, but not limited to, in connection with the administration, promotion and exploitation of the Contest. Sponsors assume no responsibility for any claims of infringement of rights to copyright, privacy, personality or otherwise, and all such liability shall remain with the entrant. Sponsors reserve the right to exclude any photo on the basis of concerns relating to the rights of third parties, including but not limited to privacy, copyright, defamation, rights of personality, obscenity or hate speech, as determined by Sponsors in their sole discretion.

  1. LIMITATION OF LIABILITY

The Sponsors assume no responsibility or liability for lost, late, unintelligible/illegible, falsified, damaged, misdirected or incomplete entries, notifications, responses, replies or any Release, or for any computer, online, software, telephone, hardware or technical malfunctions that may occur, including but not limited to malfunctions that may affect the transmission or non-transmission of an entry. The Sponsors are not responsible for any incorrect or inaccurate information, whether caused by website users or by any of the equipment or programming associated with or utilized in the Contest or by any technical or human error which may occur in the administration of the Contest. The Sponsors assume no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, entries. The Sponsors assume no responsibility or liability in the event that the Contest cannot be conducted as planned for any reason, including those reasons beyond the control of the Sponsors, such as infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, or corruption of the administration, security, fairness, integrity or proper conduct of this Contest and/or the Contest Website.

  1. CONDUCT

 By participating in the Contest, each entrant is deemed to have executed and agrees to be bound by the Contest Rules, which will be posted at the Contest Website and made available throughout the Contest Period. Entrant further agrees to be bound by the decisions of the Sponsors and Judges, which shall be final and binding in all respects. The Sponsors reserve the right, in their sole discretion, to disqualify any entrant found to be: (a) violating the Contest Rules; (b) tampering or attempting to tamper with the entry process or the operation of the Contest and/or the Contest Website or any related promotional website; (c) violating the terms of service, conditions of use and/or general rules or guidelines of any ClubLink property or service; and/or (d) acting in an unsportsmanlike or disruptive manner, or with intent to annoy, abuse, threaten or harass the Sponsors or any other person. CAUTION: ANY ATTEMPT TO DELIBERATELY DAMAGE THE CONTEST WEBSITE OR ANY RELATED WEBSITE OR UNDERMINE THE LEGITIMATE OPERATION OF THE CONTEST MAY BE A VIOLATION OF CRIMINAL AND CIVIL LAWS. SHOULD SUCH AN ATTEMPT BE MADE, THE SPONSORS RESERVE THE RIGHT TO SEEK REMEDIES AND DAMAGES TO THE FULLEST EXTENT PERMITTED BY LAW, INCLUDING BUT NOT LIMITED TO CRIMINAL PROSECUTION.

  1. PRIVACY / USE OF PERSONAL INFORMATION

(a) By participating in the Contest, each entrant: (i) grants to the Sponsors the right to use his/her name, province, age of majority confirmation, telephone number, e-mail address and/or submitted photo (collectively the “Personal Information”) for the purpose of administering the Contest, including but not limited to contacting and announcing the Winners and coordinating the provision of the Prizes; (ii) grants to the Sponsors the right to use his/her Personal Information for publicity and promotional purposes relating to the Contest, in any and all media now known or hereafter devised, without further compensation unless prohibited by law; and (iii) acknowledges that the Sponsors may disclose his/her Personal Information to third-party agents and service providers of any of the Sponsors in connection with any of the activities listed in (i) and (ii) above. (b) By opting-in online you consent to ClubLink’s disclosure of your Personal Information to ClubLink so that you may be contacted to promote opportunities to subscribe to newsletters. ClubLink will use the entrant’s Personal Information only for identified purposes, and protect the entrant’s Personal Information in a manner that is consistent with ClubLink’s Privacy Policy at https://clublink.ca/privacy-policy/.

  1. LAW

These are the official Contest Rules. The Contest is subject to applicable federal, provincial and municipal laws and regulations. The Contest Rules are subject to change without notice in order to comply with any applicable federal, provincial and municipal laws or the policy of any other entity having jurisdiction over the Sponsors. All issues and questions concerning the construction, validity, interpretation and enforceability of the Contest Rules or the rights and obligations as between the entrant and the Sponsors in connection with the Contest shall be governed by and construed in accordance with the laws of the province of Ontario without giving effect to any choice of law or conflict of law rules or provisions that would cause the application of any other jurisdiction’s laws.

  1. SOCIAL MEDIA

This Contest is in no way sponsored, endorsed or administered by any social media platforms on which the Contest may have been promoted and/or publicized.